Instead of sending an email the moment you finish writing it, you can pick a date and time for it to go out — useful for hitting the right time zone, batching your drafting, or timing outreach around a candidate's availability.
Email scheduling works from three places in Recruiterflow: a candidate or contact profile, the Candidates/Contacts page, and Advanced Search. Here's a video walkthrough of all three:
Prefer a step-by-step? Read on.
From a candidate or contact profile
Open the profile and click the Email tab above the text editor.
Fill in the recipient address(es), subject, and body. Then click the arrow next to Send and select Send later.
In the Date & Time picker, choose when the email should go out and click Schedule Email.
The scheduled email appears in the profile's Activities tab under the Upcoming label.
From the Candidates or Contacts page
Check the box next to each profile you want to email, then click Email in the toolbar at the top of the list.
Confirm the recipients, add a subject and body.
Follow Steps 3 and 4 from the profile method above — click the arrow next to Send, select Send later, pick your date and time, and confirm. The scheduled email will appear under Upcoming in the Activities tab of each selected profile.
From Advanced Search
Note: Advanced Search is integrated with the Candidates page in the new design, so you can send emails to multiple profiles at once directly from there.
Run your search and apply the filters you need.
Select your profiles, then follow the same steps as the Candidates/Contacts page method above.
Things to know
Scheduled emails appear under the Upcoming label in the Activities tab on every recipient's profile — so you can always see what's queued before it goes out.
Scheduling works across time zones, making it easier to reach candidates and clients at the right moment without manually tracking send times.
You can batch your drafting — write several emails at once and stagger when they go out, freeing up time instead of monitoring your inbox in real time.