Campaign Schedules let you decide exactly when each step of a Candidate or Contact campaign will go out.
Used well, they help your team reach people when they are most responsive, protect your email reputation, and automatically respect time‑zone or holiday constraints.
What is a Schedule?
A Schedule is a reusable set of delivery windows that tell Recruiterflow which days of the week and which hours of the day a campaign is allowed to send email, SMS, and LinkedIn steps. Think of it as the “opening hours” for your outreach.
Recruiterflow has a default schedule (Monday–Sunday, 12:00 a.m.–11:59 p.m.) as seen from the image below.
However, you can create additional schedules for other time zones, work patterns, or client requirements.
How schedules help
Boost response rates – hit inboxes when candidates and clients are working, not sleeping.
Protect deliverability – avoid evening or weekend blasts that trigger spam filters.
Automate time‑zone sensitivity – no mental maths when you recruit across regions.
Respect local holidays & quiet periods – block out days you never want to send (e.g., Christmas Day).
How to create or edit a Schedule?
Go to Settings ➜ Automation Settings ➜ Schedules
Click ➕ New Schedule
Name the schedule; keep it clear (e.g., “US Eastern 8‑6”)
Select a Default Time Zone
(Optional) Add Black‑out Dates – public holidays, company shut‑downs, etc.
For each day, set one or more delivery windows (e.g., 8:00 AM – 6:00 PM)
Save Schedule
✏️ Edit later: Go to an existing schedule ▸ click on ⋯ ▸ Edit or Delete.
Assigning a schedule to a campaign
When you create a new Candidate or Contact campaign:
On the Create Campaign screen, open the Schedule dropdown.
Pick the schedule you just built.
Continue adding steps and recipients as usual.
Recruiterflow will now queue every automated step and every “due” manual step so that they only release inside the permitted windows.
When should you use a custom Schedule?
Use case | Why it matters |
International outreach | Deliver messages during recipients’ business hours without staying up late yourself. |
Industry‑specific timing | Some sectors (e.g., healthcare) respond best outside standard hours; set a tailored window. |
Holiday shut‑downs | Prevent sends on public holidays when offices are closed. |
High‑volume sending | Spread 100+ daily emails across wider windows or multiple sender aliases to protect your domain. |
Best practices
Match schedule to sender’s time zone – minimises confusion when reviewing send logs.
Create one schedule per major market (e.g., US Pacific, UK, ANZ) so each recruiter can pick the right one.
Block local holidays up‑front; review annually.
Tuesday–Thursday, 08:00–10:00 a.m. or 04:00–06:00 p.m. local time are proven engagement peaks.
Limit to ~100 emails per day per sender; use an alias and round‑robin senders for higher volumes.
Turn on Smart Campaigns in Settings to auto‑skip invalid email addresses and cut bounce rates.
Review Campaign Reports ➜ Errors weekly – a spike often signals a schedule mismatch or holiday you missed.
What’s next?
🔁 Create multiple sender aliases to scale safely
Set email campaign limits to avoid being tagged as spam
Need more help? Start a chat via the Intercom widget or email help@recruiterflow.com.