Recruiters lose precious time (and sometimes deals) when key fields like salary expectations or GDPR consent are missing at the moment a candidate advances.
Mandatory field validation stops the move until required information is captured, eliminating back-and-forth follow-ups and protecting compliance and reporting accuracy.
Benefits at a glance
Benefit | How it shows up |
Higher data accuracy | Recruiters must complete the fields while moving through stages, boosting data quality |
Faster stage progression | Once data is present, transitions are one-click with no retroactive clean-up |
Audit & compliance readiness | Every enforced field is logged, simplifying client audits and diversity or GDPR reporting |
How does the validation work in Recruiterflow?
Per-stage rules – Admins pick the exact fields that must be filled before each stage in Settings > Job Settings > Customize Stage Settings
Real-time modal – When a recruiter drags or drops a candidate, a pop-up lists anything missing so it can be entered on the spot
Permissions – Only Admins create or edit the rules; all recruiters experience the check during daily workflow
Moving one candidate vs many candidates
Workflow | What you’ll see |
Single candidate | As soon as you drag the card, a modal appears with the candidate’s missing fields (e.g., “Interview Feedback”, “Expected CTC”) |
Bulk move | The same modal opens, but with a mini-card for each selected candidate so you can tab quickly through them |
Key difference: Bulk mode lets you validate multiple candidates in one flow, no separate pop-ups, yet still enforces the exact same rules for each individual record.
Where mandatory rules do not apply
Automations & recipes – Stage moves triggered by automation bypass validation to keep workflows uninterrupted
Stages without rules – If no rule is configured for a particular stage, recruiters can move candidates freely.
Job templates – Rules are stored inside each job, not in templates, so template changes won’t affect validation.
Day-to-day: Moving candidates with validation enabled
Drag a candidate (or select multiple → Bulk actions → Move stage).
Review the modal. Required fields are highlighted.
Complete missing details (all field types are supported).
Click Update & Move. The candidate(s) advance instantly once all data is present.
Best practices
Start small – Enforce only the highest-impact fields first (e.g., interview feedback).
Group fields logically – Capture salary-related data together to avoid multiple prompts.
Use custom fields for client-specific metrics like diversity self-ID.
Communicate changes – Let recruiters know what will be mandatory before you turn the rules on.