Custom fields let you capture information that matters to your agency — fields that don't exist in Recruiterflow by default. Once created, they appear on candidate profiles, the Prospects table, and other record types depending on where you add them.
Creating a custom field
Only Admins can create custom fields. Changes apply workspace-wide.
Go to Settings → Custom Fields.
Choose the record type you want the field to appear on (Candidate, Contact, Company, or Job).
Click New Field.
Give the field a name and select a field type (see below).
Click Save.
Field types
Choose the type that matches the kind of data you need to store:
Short text — Single-line text, good for things like LinkedIn URLs or certifications.
Long text — Multi-line text, good for notes or summaries.
Number — Any numeric value.
Money — A currency amount (single value).
Money range — A min–max salary range.
Number range — A min–max numeric range.
Date — A specific date, e.g. availability date or contract end.
Yes/No — A binary toggle.
Single select — One option from a predefined list.
Multi select — Multiple options from a predefined list.
User — A teammate in your workspace. Useful for ownership or assignment fields.
Editing custom field values on a record
Once a field is created, you can fill it in from the record's profile page. For candidates, open the candidate profile and look for the Custom Fields section in the sidebar or details panel. Click any field to edit it inline.
You can also bulk-edit custom field values from the Prospects table by adding the field as a column.
Reordering custom fields
Back in Settings → Custom Fields, drag and drop fields to change the order in which they appear on profiles.
Practical example
Your agency places tech candidates and wants to track visa status. Create a Single select custom field called "Visa Status" with options like "Citizen", "Green Card", "H-1B", "Needs Sponsorship". Now recruiters can filter the Prospects table by visa status when working on roles with sponsorship restrictions.
Things to know
Custom fields are workspace-wide — all teammates see the same fields once created.
Deleting a custom field removes all its data permanently. Rename or hide fields instead of deleting if you're unsure.
Fields created for one record type (e.g., Candidate) don't appear on other record types (e.g., Company).
You can use custom field values as filters in search and the Prospects table.
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