What is the User Custom Field type?
The User custom field lets you drop a searchable list of Recruiterflow users into any record (candidate, contact, job, placement, deal).
Instead of typing a name that can be misspelled, or that changes when someone leaves, you pick from the live user list.
The value is stored as the user’s name and picture, so reporting, automations and permissions stay rock-solid.
When should you use it?
Use-Case | Where to add the field | Why it rocks |
Referred By (track internal referrals) | Candidate profile | You can maintain referral data very clearly to see how people are coming in your network. |
Secondary Recruiter | Job | See who’s co-owning a search; split commission logic via recipes. |
Onboarding Owner | Placement | So you know who is the correct teammate on start date. |
How to create a “User” custom field
Settings → Custom Fields
Choose the object (Candidate, Job, Deal, etc.).
Click New Field
Give it a name (e.g., Referred By). Add:
Custom field type
Roles with edit permission
Field category
Description
Visibility
Click on Save.
That’s it! Every record now shows a dropdown of active RF users for that field.
Related Reading: How to categorize custom fields?
Best Practices
Keep names clear: “Secondary Recruiter” beats “Recruiter 2.”
Review inactive users: When someone leaves, deactivate them so they no longer appear in the list.