Ensuring that candidates are moving to the Interview stage is a critical part of your recruitment process. Sometimes, candidates may get stuck in the pipeline, and without proper oversight, these jobs can stagnate.

By leveraging Recruiterflow’s "No Job Moved into Stage" filter, you can set up an automation that notifies job owners when no candidates have moved to the Interview stage after a set number of days. This ensures that job owners stay informed and take action to schedule interviews.

Step-by-Step Setup

There are two parts to set up a Recipe for this use case:

Part 1: Create and save an advanced search using the "No Job Moved into Stage" filter

Part 2: Setup the Recipe using the "A Job Enters/Leaves Saved Search Results" trigger

Part 1: Creating the Saved Search

Step 1:

Head to Advanced Search in Recruiterflow and ensure you have selected Jobs as the category. Next, click on the '+Add filter' button and choose No Candidate Moved Into Stage as the filter as shown in the image.

Step 2:

From the dropdown, select the interview stages for which you want to be alerted. And also add the number of days of inactivity after which you want to be alerted as seen in the image.

Step 3:

Once done, click on the Save this search button > enter a name for your saved search as seen in the image below and click on Save.

Part 2: Creating the Recipe

Step 1

With the Saved Search now created, head to the Recipes page from the left side menu and click on + New recipe.

Step 2

Give a name to your Recipe, choose 'A Job Enters Saved Search Results' as the trigger, and select the saved search created by you in the adjacent box.

You can also change the owner of the Recipe in its respective field. However, by default, the system will use your name as the Owner.

Step 3

Now heading to the Action box, you can choose to receive the alert from either Slack or Microsoft Teams, based on what your organization uses. Since both mediums have pretty much the same steps, we'll be showcasing how you can go ahead with Slack:

Under the Slack Workspace box choose your workspace.
Next, select whether you want to receive the notification on a Channel or as a Direct Message in the Send Slack Message Via box.
Based on the previous output, select the Slack Channel or the Slack Recipient Type. Since we want to directly alert the Job Account Manager, we have selected the respective option from the dropdown.
Enter the Slack Message you want to receive in the next box and click on 'Save recipe'.

You can now stay informed about the status of your job interviews, ensuring candidates move efficiently through the pipeline. This helps reduce delays, improve communication, and ultimately leads to a smoother hiring process.