As a recruiter, it’s crucial to stay on top of your jobs and ensure candidates are moving through the pipeline efficiently. If there are no submissions in a job, it’s easy for a position to get stuck without anyone noticing. This can delay the hiring process and lead to missed opportunities.

With Recruiterflow's Recipes and the "No Job Moved into Stage" filter, you can now set up a trigger to notify job owners when no submissions have been made in a job for a certain period. This way, they can take immediate action and get the ball rolling.

Step-by-Step Setup

There are two parts to set up a Recipe for this use case:

Part 1: Create and save an advanced search using the "No Job Moved into Stage" filter

Part 2: Setup the Recipe using the "A Job Enters/Leaves Saved Search Results" trigger

Part 1: Creating the Saved Search

Step 1:

Head to Advanced Search in Recruiterflow and ensure you have selected Jobs as the category. Next, click on the '+Add filter' button and choose No Candidate Moved Into Stage as the filter as shown in the image.

Step 2:

From the dropdown, select the submission stages for which you want to be alerted. And also add the number of days of inactivity after which you want to be alerted as seen in the image.

Step 3:

Once done, click on the Save this search button > enter a name for your saved search as seen in the image below and click on Save.

Part 2: Creating the Recipe

Step 1

With the Saved Search now created, head to the Recipes page from the left side menu and click on + New recipe.

Step 2

Give a name to your Recipe, choose 'A Job Enters Saved Search Results' as the trigger, and select the saved search created by you in the adjacent box.

You can also change the owner of the Recipe in its respective field. However, by default, the system will use your name as the Owner.

Step 3

Now heading to the Action box, you can choose to receive the alert from either Slack or Microsoft Teams, based on what your organization uses. Since both mediums have pretty much the same steps, we'll be showcasing how you can go ahead with Slack:

Under the Slack Workspace box choose your workspace.
Next, select whether you want to receive the notification on a Channel or as a Direct Message in the Send Slack Message Via box.
Based on the previous output, select the Slack Channel or the Slack Recipient Type. Since we want to directly alert the Job Account Manager, we have selected the respective option from the dropdown.
Enter the Slack Message you want to receive in the next box and click on 'Save recipe'.

You can now stay informed about the status of your job submissions, ensuring candidates move efficiently through the pipeline.