Job Saved Search triggers let you fire automations whenever a job enters or leaves a saved search in Recruiterflow. Instead of checking your pipeline manually, you set the conditions once and let Recipes handle the follow-through — notifications, task assignments, client emails, and more.

This article covers the six most common use cases and walks through exactly how to configure each one.

Use Cases

1. Get notified when a new job is added

Automatically receive an alert whenever a job matching specific criteria is created — for example, jobs tied to particular companies, locations, or commitment types.

Setting up the saved search

Go to Advanced Search and select Jobs from the category dropdown.
Add a Job Creation Date filter and set it to Today or Yesterday.
Optionally add a Job Company filter to scope it to specific clients.
Click Save this search and give it a descriptive name.

2. Email your client when their job goes live on the portal

Automatically notify a client the moment their job is made visible on the job portal — keeps them informed without any manual outreach.

Setting up the saved search

Follow the same steps as use case 1.
Add a Job Company filter to target the relevant client companies.
Save the search.

Setting up the recipe

In the Recipe trigger, add a Job Contact filter and select the associated contacts from the dropdown.
Under Action, choose Send an Email and add Job Contact in the Send Email To field.

3. Assign a sourcing task when a new job opens

Automatically create a task for the assigned recruiter the moment a new job enters your pipeline — no manual handoff, sourcing starts right away.

Setting up the saved search

Follow the same steps as use case 1.

Setting up the recipe

After configuring the trigger and filters in Recipes, choose Create a task as the action.
Fill in Associated with, Assigned to, Due date, and Reminders.
Click Save recipe.

4. Alert when a job has had no activity for X days

Catch stalling jobs before they fall off the radar. This recipe fires whenever a job hasn't had any movement for a defined number of days.

Setting up the saved search

Go to Job Advanced Search.
Add a Last Activity filter and define your threshold (e.g., "more than 7 days ago").
Save the search.

5. Alert when a job hasn't closed after X days

Send reminders or escalate tasks when an open job is past its expected fill timeframe.

Setting up the saved search

Go to Job Advanced Search.
Add a Job Creation Date filter set to is more than [X days ago].
Save the search.

6. Notify clients when a custom activity is completed on their job

If you log custom activities on jobs — interviews scheduled, submissions made, key milestones — you can automatically notify the client contact each time one is recorded.

Setting up the saved search

In Job Advanced Search, choose Custom Activity Search as the filter.
Fill in the relevant fields: Created by, Activity type, and Date.
Save the search.

Setting up the recipe

In the Recipe trigger, add a Job Contact filter and choose the associated contacts from the dropdown.
Under Action, choose Send an Email and set Job Contact as the recipient.

How to Build the Recipe

Once your saved search is ready, connect it to a Recipe:

Go to Recipes in Recruiterflow.
Click + New Recipe and name it.
Select A Job Enters/Leaves Saved Search Results as the trigger.
Choose your saved search from the dropdown.
Add any filters you need, then choose an action: Send an Email, Create a Task, Send Slack Notification, etc.
Save the recipe.

Practical Example

Your team handles tech hiring for five enterprise clients. You want a sourcing task assigned to the right recruiter the moment any of those clients opens a new senior engineering role. Build a saved search with Job Creation Date = Today and Job Company = [your five clients]. Then create a Recipe on that search with a Create a Task action, assigned to the lead tech recruiter. From that point on, no job slips through wit

hout a task attached to it.

Things to Know

The Job Enters trigger fires when a job first matches the saved search criteria. The Job Leaves trigger fires when it no longer matches — useful for exit conditions like a job being filled or closed.
Saved searches used as Recipe triggers must be created under Jobs in Advanced Search. Candidate or Contact searches use a different trigger type.
When using Job Contact as a filter, only contacts explicitly associated with that job receive the email — not all contacts linked to the company.
Custom Activity Search filters only appear if custom activity types have been set up in your workspace. If you don't see this option, check with your admin.
A recipe fires once per job per trigger event. If a job leaves and re-enters the same saved search, it will fire again.