What Is AIRA Notetaker?
AIRA Notetaker is Recruiterflow’s built-in AI notetaker that automatically records, transcribes, summarizes, and helps you take action on conversations with candidates, clients, and team members. It works across video conferencing platforms (Zoom, Meet, Teams), cloud calling systems (Twilio, Aircall, RingCentral), and more.
With AIRA Notetaker, you get structured summaries, actionable insights, and searchable transcripts right inside your CRM so you can spend less time note-taking and more time building relationships.
Key Benefits:
No manual data entry: Conversations are automatically logged and structured in Recruiterflow.
Actionable follow-ups: Get AI-suggested tasks and follow-up emails after each call.
Templated summaries: Share professional meeting notes in seconds using custom templates.
Data stays in one place: Your notes, transcripts, and recordings live securely inside the CRM.
Searchable transcripts: Quickly find what was said in any meeting using a full-text transcript search.
Platform support: Works with Zoom, Google Meet, Microsoft Teams, Twilio, Aircall, RingCentral, and more.
Supports recruiting workflows: Use AIRA agents to automatically update profiles directly from calls.
What AIRA Notetaker Can Do
1. Join and Record Your Meetings
AIRA Notetaker automatically joins your scheduled calls or can be manually invited in real-time via link. You control when it joins:
All meetings
Only candidate meetings
Only contact meetings
Based on external attendees or meeting ownership
It transcribes the conversation with speaker labels and time-stamped dialogue.
2. Generate Meeting Summaries
After the call, AIRA Notetaker creates a structured summary using your predefined templates (e.g., “Candidate Screening Summary” or “Client Call Summary”). You can:
Edit and regenerate summaries
Choose different templates
Download or share as PDFs
Copy sections with formatting
3. Create Tasks Automatically (Upcoming)
AIRA Notetaker suggests tasks based on conversation context:
View suggested tasks with due dates and ownership
Accept or automate task creation
See explanations for why each task is suggested
4. Use AIRA Agents (Upcoming)
Get more out of your calls with built-in AI agents:
Encoding Agent: Fills in missing candidate/contact data from conversations
Scorecard Agent: Fills in scorecards based on the transcript, ready for your decision
Each agent run uses 1 parsing credit.
5. Transcripts and Search
Each meeting includes:
Full transcript with speaker names and timestamps
Clickable, searchable text synced with audio/video
Talk-time analysis (e.g., speaker WPM and % spoken) - (Upcoming)
You can filter or search calls by words/phrases mentioned in transcripts.
6. Signal Tracking (Upcoming)
Set up custom "signals" (keywords or phrases) to track trends or flags in conversations. You can:
See frequency and mentions across meetings
Filter meetings by specific signals
Click to view exact transcript moments
7. Ask AIRA (AI Assistant - Upcoming)
Inside each meeting page, AIRA can answer your questions about the call using the transcript as context—just like having an AI-powered colleague.
Where Notes and Recordings Live?
All meeting-related data is centralized inside the Notetaker Meetings section.
You’ll find:
Call cards showing meeting summaries, participants, date/time, platform, and follow-up tasks
Linked recordings and transcriptions
Access to full meeting details, summaries, and insights
💼 Supported Platforms
AIRA Notetaker works with:
Video conferencing: Zoom, Google Meet, Microsoft Teams
Cloud telephony: Twilio, Aircall, RingCentral
Manual invite: Add the bot to any live meeting by pasting the link
AIRA Notetaker is only available in Recruiterflow Custom AI Plan.