AIRA Notetaker now automatically identifies action items from your calls and creates tasks in Recruiterflow complete with descriptions, assignees, and due dates. This ensures every commitment made during a conversation becomes a tracked task without any manual effort.
How It Works
When AIRA Notetaker records a call (via Zoom, Meet, Teams, or phone), it analyzes the conversation and:
Identifies action items mentioned during the call
Creates tasks based on what was discussed
Assigns tasks to the right people mentioned in the conversation
Sets due dates based on urgency or deadlines discussed
Makes tasks visible in your Recruiterflow task list (optional)
All of this happens automatically, no manual data entry required.
Where to Find AIRA-Generated Tasks?
On the Tasks Tab in AIRA Notetaker
Tasks appear directly on the tasks tab in AIRA Notetaker Meetings.
Click on the Tasks section to see:
Tasks assigned to you
Tasks assigned to others
Unassigned tasks
On the Tasks Page (Optional)
You can choose to see AIRA-generated tasks on your main Tasks page.
To enable this:
Go to AIRA Notetaker Settings → General Settings
Toggle on "Show AIRA Generated Tasks on Tasks page"
Set a default due date for tasks without specified dates
Once enabled:
AIRA tasks appear in My Due Tasks and My Overdue Tasks sections on the Tasks page
Filter by Assigned by: AIRA to view only AIRA-generated tasks
Tasks also appear in the Tasks widget on your dashboard
Understanding AIRA Task Details
Each AIRA-generated task includes:
Field | Details |
Title | Clear description of the action item |
Due Date | Based on conversation or default setting |
Due Time | Start time of the call |
Assigned To | Person mentioned in conversation or meeting host |
Assigned By | AIRA Notetaker |
Managing AIRA Tasks
Editing a Task
Any user with access to the call can change the assignee or the due date from the AIRA Notetaker > Meetings > Tasks
Completing a Task
Click the checkbox to mark complete
Completed tasks move to the bottom of the section
Uncheck to reopen the task
Settings & Configuration
Setting Default Due Dates
If a call doesn't mention a specific deadline:
Go to Settings → Task Settings
Under AIRA Generated Tasks, set your default due date
Options: 1 day, 3 days, 1 week, etc.
This applies to:
Tasks assigned to you
Unassigned tasks where you're the meeting owner
Task Assignment Logic
AIRA assigns tasks based on:
Direct mentions – "John, can you send the contract?"
Meeting host – Default assignee if no one is mentioned
User with most talk time – Secondary default if host isn't internal
Unassigned – When AIRA can't determine the right person
Best Practices
✅ Review tasks after each call – Verify assignments and due dates are correct
✅ Enable Tasks page visibility – Keep all your tasks in one place
✅ Set realistic default due dates – Choose a timeline that matches your workflow
✅ Assign unassigned tasks promptly – Don't let action items fall through the cracks
✅ Mark tasks complete immediately – Keep your list clean and accurate
FAQs
Q: What if AIRA creates an irrelevant task?
A: You can delete the task. AIRA learns from conversation context, but you have full control.
Q: Can I edit a task after it's created?
A: Yes! You can change the title, assignee, due date.
Q: Will tasks appear for all my calls?
A: Only for calls where the AIRA Notetaker is present and identifies clear action items with future due dates.
Q: What happens if the due date is in the past?
A: Tasks with past due dates at the time of creation won't be created automatically. AIRA only creates tasks with future due dates.
Q: Can I turn off automatic task creation?
A: Currently, AIRA creates tasks automatically from all recorded calls. You can delete tasks you don't need or disable the Tasks page visibility in Settings.
Q: Do AIRA tasks consume credits?
A: No, task creation from calls is included with AIRA Notetaker.
Q: Can I see why a task was created?
A: Yes! Click on the AIRA icon adjacent to the task to see the context from the conversation that triggered its creation.
Need Help?
If you have questions or feedback about AIRA Tasks, contact our support team at help@recruiterflow.com or use the in-app chat.