What Is AIRA in Notetaker?
AIRA is your AI assistant built directly into every recorded call in AIRA Notetaker. Think of it as having a super-smart colleague who attends every meeting with you, remembers every detail, and can answer any question about what was discussed instantly.
Instead of rewatching entire calls or scanning through long transcripts to find specific information, just ask AIRA. It understands the full context of your meeting, including who said what, the tone of the conversation, and all the details discussed, and gives you answers in seconds.
Where you'll find AIRA: Open any call recorded by AIRA Notetaker, and you'll see the AIRA tab right next to the Transcript tab. Click it to start asking questions.
How AIRA Makes Notetaker 10x More Valuable
🎯 Instant Answers Without Rewatching Calls
You don't need to scrub through a 45-minute recording to find one detail. Ask AIRA and get the answer immediately.
Example:
"What salary range did the candidate mention?"
"Did the client confirm the start date?"
"What concerns did the candidate raise about relocation?"
📝 Generate Content From Call Data
AIRA can draft emails, summaries, and updates based on what happened in the call, saving you 20+ minutes per meeting.
Example:
"Write a follow-up email to the candidate confirming next steps"
"Draft a summary email for the client about this screening call"
"Create a handover note for the account manager"
🔍 Uncover Hidden Insights
Sometimes the most important details aren't obvious. AIRA helps you spot them.
Example:
"What objections or concerns came up during the call?"
"What motivated the candidate to look for a new role?"
"Did the client mention any budget constraints?"
⚡ Save Time on Admin Work
Let AIRA handle the tedious parts so you can focus on building relationships.
Example:
"What questions does the candidate want answered before the next interview?"
"Summarize the key discussion points in bullet format"
Questions You Can Ask AIRA (Recruiting Agency Edition)
AIRA understands recruiting context. Here are real questions you can ask to get maximum value:
About the Candidate
Availability & Logistics:
"When is the candidate available to start?"
"What's their notice period?"
"Are they open to relocation?"
"What's their preferred work arrangement—remote, hybrid, or onsite?"
"Did they mention any upcoming travel or commitments?"
Compensation & Expectations:
"What salary range did the candidate mention?"
"What are they currently earning?"
"Did they discuss bonus, equity, or benefits expectations?"
"What's their minimum acceptable salary?"
Motivation & Job Fit:
"Why is the candidate leaving their current role?"
"What are they looking for in their next position?"
"What excites them most about this opportunity?"
"What are their career goals for the next 2-3 years?"
"What would make them say yes to an offer?"
Skills & Experience:
"What relevant experience does the candidate have for this role?"
"Did they mention any gaps in their skillset?"
"What tools or technologies are they familiar with?"
"Have they managed teams before? If so, how large?"
Concerns & Objections:
"What concerns did the candidate raise?"
"Are there any red flags from this conversation?"
"What hesitations do they have about the role or company?"
"Did they mention any competing offers?"
About the Client/Contact
Job Requirements:
"What are the must-have qualifications for this role?"
"What's the client's ideal candidate profile?"
"Are there any deal-breakers mentioned?"
"What skills are nice-to-have versus essential?"
Hiring Process:
"What's the interview process and timeline?"
"Who will be involved in the hiring decision?"
"What's the client's urgency level?"
"When do they want the candidate to start?"
Company & Culture:
"What did the client say about company culture?"
"What benefits or perks were mentioned?"
"Did they discuss team structure or reporting lines?"
"What growth opportunities exist at this company?"
Budget & Compensation:
"What's the approved salary range for this role?"
"Did the client mention any flexibility on compensation?"
"Are there bonus or equity components?"
Objections & Concerns:
"What concerns does the client have about our candidates?"
"Did they mention any previous bad hires?"
"What are their priorities—speed, quality, or cost?"
About the Conversation Itself
Action Items:
"What are the next steps from this call?"
"What documents or information do we need to send?"
"What questions remain unanswered?"
Key Takeaways:
"What were the key takeaways from this meeting?"
"Summarize the main discussion points"
"What agreements were reached?"
"Were there any surprising revelations?"
Follow-ups:
"What does the candidate want to know before moving forward?"
"What additional information does the client need?"
"When should we follow up and about what?"
Content Generation
Emails:
"Write a follow-up email to the candidate summarizing what we discussed"
"Draft an email to the client with a candidate summary from this call"
"Create a thank you email to send to the candidate"
"Write an email requesting references based on this conversation"
Summaries & Reports:
"Create a candidate evaluation summary for my team"
"Write a brief for the account manager about this client call"
"Generate a submission summary to send with the candidate's profile"
"Summarize this call for someone who wasn't on it"
LinkedIn/Social Messages:
"Draft a LinkedIn message thanking the candidate for their time"
"Write a personalized connection request based on this conversation"
How to Get Started with AIRA
Step 1: Open a Recorded Call
Go to any call recorded by AIRA Notetaker on the Notetaker meetings tab.
Step 2: Click the AIRA Tab
You'll see two tabs: Transcript and AIRA. Click on AIRA.
Step 3: Ask Your Question
Type your question in the text box at the bottom and hit send (or press Enter).
AIRA will analyze the entire conversation and give you a precise answer in seconds.
Step 4: Ask Follow-up Questions
Keep the conversation going! AIRA remembers the context of your previous questions, so you can drill deeper.
Example conversation:
You: "What salary did the candidate mention?"
AIRA: "The candidate mentioned they're currently at $85K and looking for $95-100K in their next role."
You: "Did they say that's negotiable?"
AIRA: "Yes, they indicated some flexibility if the benefits package is strong, particularly around PTO and remote work options."
Pro Tips for Using AIRA Effectively
✅ Be Specific
Instead of "Tell me about the candidate," try:
"What are the candidate's salary expectations?"
"Why is the candidate looking to leave their current role?"
"What objections did the candidate raise?"
✅ Use It for Multi-tasking
Listen to the recording while working on something else, then ask AIRA to fill in details you might have missed.
✅ Generate Content in Your Voice
Ask AIRA to draft content, then personalize it:
"Write a follow-up email in a friendly, conversational tone"
"Create a professional submission summary for a C-level hire"
✅ Ask About Sentiment and Tone
AIRA understands nuance:
"How enthusiastic did the candidate seem about the role?"
"Did the client sound frustrated or satisfied?"
"What was the overall tone of the conversation?"
✅ Use It for Training
Managers can review calls with their team:
"What questions did the recruiter ask about compensation?"
"How did the recruiter handle the candidate's objection about location?"
"What could have been done better in this call?"
Real Recruiting Scenarios Where AIRA Shines
Scenario 1: Candidate Debriefs
You just finished a 40-minute screening call. Instead of typing up notes:
Ask AIRA:
"Write a candidate evaluation summary covering their experience, salary expectations, availability, and cultural fit"
"List the candidate's top 3 strengths and any concerns"
"What questions do we still need to answer about this candidate?"
Result: You have a comprehensive debrief in 30 seconds instead of 15 minutes.
Scenario 2: Client Submissions
You need to pitch a candidate to a client quickly.
Ask AIRA:
"Create a 3-paragraph summary of why this candidate is a great fit for the [Role Name] position, highlighting their relevant experience and motivation"
"What specific examples did the candidate share that align with the client's requirements?"
Result: Professional submission content ready to send.
Scenario 3: Handovers
You're passing a candidate or client to another team member.
Ask AIRA:
"Summarize everything we know about this candidate from our conversations"
"What are the open items that need to be addressed with this client?"
"Write a handover note for the account manager"
Result: Seamless transition with zero context lost.
Scenario 4: Offer Negotiations
A candidate is considering multiple offers.
Ask AIRA:
"What did the candidate say about their other opportunities?"
"What factors are most important to them in choosing a role?"
"Did they mention any concerns we should address before presenting an offer?"
Result: You know exactly how to position your opportunity to win.
Scenario 5: Compliance & Documentation
You need to document what was discussed for audit purposes.
Ask AIRA:
"Create a detailed record of what was discussed regarding compensation and benefits"
"Did we cover all required compliance topics in this call?"
"Generate a summary of agreed-upon terms"
Result: Complete, accurate documentation without manual note-taking.
What AIRA Understands
AIRA has full context of your meeting, including:
✅ Who said what – Distinguishes between your team and external participants
✅ Recruiting terminology – Understands notice periods, salary expectations, cultural fit, etc.
✅ Tone and sentiment – Can assess enthusiasm, concerns, or hesitation
✅ Action items and commitments – Identifies next steps and responsibilities
✅ Timeline and dates – Knows when things were discussed and deadlines mentioned
✅ Your CRM data – Aware of the candidate's profile, job details, and related entities
FAQs
Q: Does AIRA work on all recorded calls?
A: Yes! AIRA is available on every call recorded by AIRA Notetaker, whether it's from Zoom, Google Meet, Microsoft Teams, or your phone system.
Q: Can AIRA answer questions about calls I wasn't on?
A: Absolutely! If you have access to the call recording (based on your permissions), you can ask AIRA anything about it, even if you weren't a participant.
Q: Does using AIRA cost extra credits?
A: No! AIRA inside Notetaker is included with your AIRA Notetaker subscription at no additional cost. Ask as many questions as you want.
Q: Can AIRA compare multiple calls?
A: Nope, AIRA works on individual calls.
Q: How accurate is AIRA?
A: AIRA is highly accurate because it works from the full transcript and understands context. However, always verify critical details (like salary figures or start dates) by referencing the transcript or recording.
Q: Can I share AIRA's answers with my team?
A: Yes! Copy AIRA's responses and paste them into emails, Slack, or your internal systems.
Q: What if AIRA doesn't know the answer?
A: AIRA will tell you if the information wasn't discussed in the call. In that case, you can check the transcript or recording yourself, or follow up with the participant.
Q: Can AIRA understand accents and multiple languages?
A: AIRA works with the transcription provided by Notetaker. As long as the transcript is accurate, AIRA will understand the content. Notetaker supports multiple languages (configured in Settings).
Q: What happens to my conversation with AIRA?
A: Your AIRA chat history is saved with that specific call, so you can refer back to previous questions and answers anytime.
Need Help?
Have questions about using AIRA in Notetaker? Reach out to our support team at help@recruiterflow.com or use the in-app chat.