AIRA Notetaker automatically joins and records your calls based on your meeting type preferences. These settings help you control when the Notetaker should (and shouldn’t) join your meetings ensuring it captures only the most relevant conversations.
In this article, we’ll explain what each meeting type means, when to use it, and provide examples for better clarity.
1. All Calls with Web Conference Link
Description:
When this option is selected, AIRA Notetaker will join every call that includes a valid video conferencing link — such as Zoom, Google Meet, or Microsoft Teams.
Use this when:
You want AIRA to capture all your scheduled video calls, regardless of who’s attending. This is ideal if your team wants complete call coverage or doesn’t want to manually manage which calls AIRA should join.
Example:
You have three calls today:
A candidate interview (Zoom)
A client update call (Google Meet)
An internal team sync (Teams)
Since all have valid video links, AIRA Notetaker will automatically join all three.
2. Only Candidate Calls
Description:
AIRA will only join calls where the external participants are candidates recorded in Recruiterflow.
Use this when:
You want AIRA to record only candidate-related conversations. For example, interviews, screening calls, or follow-ups. It’s perfect for recruitment teams focusing on capturing interview notes while keeping internal and client calls private.
Example:
Call between a recruiter and a candidate → ✅ AIRA joins
Call between two recruiters → ❌ AIRA does not join
Call between recruiter, candidate, and hiring manager → ❌ AIRA does not join
3. Only Contact Calls
Description:
AIRA will join calls where the external participants are contacts (e.g., a client or hiring manager) as recorded in Recruiterflow.
Use this when:
You want AIRA to capture client discussions such as intake calls, client updates, or negotiations without joining candidate interviews or internal meetings.
Example:
Call between recruiter and client contact → ✅ AIRA joins
Call between recruiter and candidate → ❌ AIRA does not join
Call between recruiter, client, and candidate → ❌ AIRA does not join (since a candidate is present)
4. Candidate or Contact Calls
Description:
AIRA joins calls where at least one participant is either a candidate or a contact as per Recruiterflow records.
Use this when:
You want AIRA to cover all conversations, including both candidate and client calls but exclude internal team meetings.
Example:
Candidate interview → ✅ AIRA joins
Client update meeting → ✅ AIRA joins
Recruiter team meeting → ❌ AIRA does not join
5. All Calls with At Least One External Participant
Description:
AIRA joins calls where at least one participant is not a user in your Recruiterflow account. In other words, if anyone external (like a candidate or client or a new participant not present in your Recruiterflow account) is on the call, AIRA will join.
Use this when:
You want AIRA to automatically join any external meeting, but skip purely internal calls between your team members.
Example:
Let’s say:
A and B are users in your Recruiterflow account.
C is a candidate (external).
Then:
Call between A, B, and C → ✅ AIRA joins (external participant present)
Call between A and C → ✅ AIRA joins
Call between A and B → ❌ AIRA does not join (no external participant)
Choosing the Right Option
Meeting Type | Best For | Joins Internal Calls? | Joins Candidate Calls? | Joins Client Calls? |
All calls with web-conf link | Complete coverage | ✅ | ✅ | ✅ |
Only candidate calls | Interview-focused teams | ❌ | ✅ | ❌ |
Only contact calls | Client-focused teams | ❌ | ❌ | ✅ |
Candidate or contact calls | External-facing teams | ❌ | ✅ | ✅ |
All calls with at least one external participant | Balanced coverage | ❌ | ✅ | ✅ |
Tip:
You can change your AIRA Notetaker meeting type settings anytime to suit your workflow. Simply go to your AIRA Notetaker Settings in Recruiterflow and choose the option that best fits your team's needs.