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How to Search & Retrieve Across Calls in AIRA Notetaker

Searching calls in AIRA Notetaker

Amogh Balikai avatar
Written by Amogh Balikai
Updated over 2 weeks ago

AIRA Notetaker makes it easy to search through every recorded conversation so you can revisit key moments, follow up on past discussions, or gather insights for future action.

This guide covers how to search across calls, use filters, and export what you find.

1. Search by Meeting Name

Looking for some specific meeting/call that was complated?

Use the Search bar to find these calls.

To search:

  1. Go to the AIRA Notetaker > Meetings tab

  2. Use the Search bar at the top

  3. Enter your keyword or phrase (e.g., "notice period", "budget approval")

AIRA will show you:

  • A list of meetings that contains the name you are searching for

  • Clickable results that take you to the call

2. Search by A Specific Property

You can also search calls based on a very specific property. There are a host of filters that you can access in AIRA Notetaker using the Advanced Search as seen in the image here.

List of Filters Present:

  • Call title

  • Meeting type

  • Platform

  • Meeting date

  • Meeting duration

  • Summary

  • Participant

  • Organizer

  • Transcript

  • Summary template

Example:

Assume you’re preparing a report for your client to recap all conversations related to salary expectations and budget alignment for the open Senior Backend Engineer role.

You want to:

  • Review what was promised or discussed in previous calls

  • Identify any mismatches between client expectations and candidate demands

  • Share direct excerpts with your team or client

How You'd Use AIRA’s Advanced Filters:

  1. Meeting Type: Select Contact Meetings
    → Focus only on calls with clients or hiring managers

  2. Call Title: Type “Senior Backend Engineer”
    → Narrow results to only relevant job conversations

  3. Meeting Date: Set date range to last month
    → Only view recent discussions

  4. Transcript Search: Enter keyword “salary” or “budget”
    → Find only calls where compensation was discussed

  5. Summary Template: Filter by Client Conversation Summary
    → Confirm that calls used the proper structure for easier review

  6. Platform: Select Zoom or Meet (if needed)
    → Filter out irrelevant platforms like phone calls, if necessary

Outcome:

In seconds, you now have:

  • A focused list of 4–5 client calls where salary or budget was discussed

  • Direct access to the transcript sections containing the keyword

  • Structured summaries for each call

  • Audio/video if you want to replay key moments

  • The ability to copy or export excerpts to include in your report

Why this matters:
Instead of manually scanning notes, Slack messages, or digging through email threads, you get a full, contextual history of discussions saving hours of back-and-forth and reducing the risk of miscommunication.

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