Prerequisites
Before you begin, make sure you have:
AIRA Plan access – AIRA Source is available exclusively to users on the AIRA plan
A job to source for (recommended but optional) – Selecting a job streamlines your workflow by automatically adding candidates to that role
Time needed: 5-10 minutes
Step-by-Step Walkthrough
Step 1: Open AIRA Source
Click the AIRA icon in the sidebar to access AIRA Source.
Step 2: Choose a Job in "Source For" (Optional but Recommended)
At the top of the search interface, you'll see a "Source For" dropdown. Select the job you're sourcing for.
Why this helps: When you add candidates to your database, they'll automatically be added to this job in the Sourced stage, saving you an extra step.
Skip this if: You're building a general talent pool or exploring candidates across multiple roles.
Step 3: Apply the 4 Required Filters
To start a search, you must apply these four filters:
Job Title – Enter the role you're looking for (e.g., "Software Engineer," "Product Manager"). Choose whether to search current titles only or include past titles as well.
Location – Select the geographic location(s) where candidates are based (e.g., "San Francisco, CA" or "United States").
Years of Experience – Set the minimum and maximum years of experience you're targeting (e.g., 3-7 years).
Function – Choose the functional area (e.g., Engineering, Sales, Marketing, Finance).
Optional filters: You can also refine your search using additional filters like Company, Industry, Seniority, Company Size, Skills, Keywords, or Education details.
Step 4: Click "Search" and Review Results
Once you've applied your filters, click the Search button.
AIRA Source will display candidate cards showing:
Name and photo
Current role and company
Location
Top work experience (with option to view more)
Education background
LinkedIn profile link
Email/phone availability indicators (if contact data is available)
Note: Candidates already in your Recruiterflow database are automatically excluded from results to prevent duplicate outreach.
Step 5: Click a Candidate Card to View the Full Profile
Click any candidate card to open their complete profile, including:
Full work history with company details and role descriptions
Complete education background
Career trajectory and tenure at each company
Contact availability status
This gives you the context you need to decide whether the candidate is a good fit.
Step 6: Add the Candidate to Your Database
From the candidate card or full profile view, click Add to Database.
The candidate is now saved in Recruiterflow and ready for outreach.
What Happens After You Add a Candidate?
Once you add a candidate to your database:
Auto-added to the selected job: If you chose a job in the "Source For" field, the candidate is automatically added to that job in the Sourced stage.
Source attribution set to "AIRA Source": The candidate's source is automatically tagged as "AIRA Source" for reporting and tracking purposes. You can change this later if needed, but the original attribution is preserved internally.
Ready for next steps: You can now:
Find Email (2 AIRA credits per lookup)
Find Phone (2 AIRA credits per lookup)
Add to Campaign to launch outreach sequences
Add to other Jobs if sourcing for multiple roles
All future interactions with this candidate - notes, emails, calls, submissions - will be tracked in their Recruiterflow profile, giving your team full visibility and context.
Quick Tips for Better Results
Start broad, then narrow down
Begin with fewer filters to see a larger pool of candidates, then refine your search by adding more criteria like Industry, Company Size, or Seniority.
Use "Current or Past" for job titles
Selecting "Current or Past" when filtering by Job Title expands your candidate pool to include professionals who held that role previously. This is especially helpful for sourcing passive candidates who may have moved into adjacent roles.
Check email/phone availability before bulk adding
Review the email/phone availability indicators on candidate cards before adding multiple candidates at once. This helps you prioritize candidates with immediately accessible contact information.
Use bulk actions to save time
Select multiple candidates using the checkboxes on candidate cards, then use bulk actions to Add to Database, Find Email, Find Phone, or Add to Campaign all at once.
Refine based on results
If your search returns too many or too few candidates, adjust filters like Years of Experience, Seniority, or Location to better match your requirements.
Next Steps
Now that you've added your first candidates, you're ready to:
Find contact information and launch outreach campaigns
Build talent pools for future roles
Track candidate interactions and recruiting intelligence in one place
For more advanced sourcing strategies, explore our other AIRA Source guides in the help center.