Who this is for: Recruiters and Admins setting up or changing sending schedules for sequences.
What schedules do
A schedule defines the days and hours during which Recruiterflow is permitted to send outreach steps. Every sequence must have a schedule before it can launch. If a step is due to execute outside the allowed window, Recruiterflow holds it and sends at the next available time within the schedule.
For example: if your schedule is Monday–Friday, 9 AM–6 PM, and a step falls due at 7 PM on a Thursday, Recruiterflow holds it and sends at 9 AM Friday. If a step falls due on a Saturday, it sends at 9 AM Monday.
Creating and managing schedules
Schedules are created and managed by Admins in Settings → Automation Settings → Schedule Settings. Individual recruiters select from the available schedules when configuring a sequence, they cannot create new ones.
To create a schedule, check the following article: Creating Schedules in Recruiterflow.
Selecting a schedule in a sequence
When creating a sequence, the Schedule dropdown in the creation modal shows all schedules created by your Admin. If a default schedule exists, it's pre-selected. You can change the schedule at any time, before or after launch.
Skip weekends while counting delays
Every step has a delay setting - the number of days to wait before executing it. Each step also has an independent toggle: Skip weekends while counting.
When this toggle is on, Saturdays and Sundays don't count toward the delay number. Examples:
Step is due 3 days after a Friday. Without skip weekends: due Monday. With skip weekends: due Wednesday (Saturday and Sunday are not counted).
Step is due 1 day after a Friday. Without skip weekends: due Saturday (then held by schedule to Monday). With skip weekends: due Monday.
Skip weekends on the step and the schedule's permitted days are two separate controls:
Skip weekends controls when the delay clock counts
The schedule controls when Recruiterflow is actually allowed to send
You can use them independently. A step with skip weekends off on a Mon–Fri schedule will still only send on weekdays, the schedule enforces that regardless.
Changing the schedule on an active sequence
You can change the schedule of a running sequence in Sequence Settings → Schedule. The change takes effect immediately:
Steps already queued with a specific send timestamp are not affected, they'll send at their original time
Steps not yet queued will use the new schedule to calculate their send time
If your Admin edits an existing schedule (rather than you switching to a different one), the same rule applies: already-queued steps are unaffected, future steps use the updated schedule.
Practical tips
Multi-timezone teams: Create separate schedules per timezone (e.g., "US EST", "UK GMT") and let recruiters select the right one based on where their recipients are located.
High-volume BD sequences: A broader schedule (e.g., Mon–Sat) maximises delivery speed. A narrower schedule (Mon–Fri, 9–5) feels more human and reduces the chance of sending over a weekend.
Setting a default: If 90% of your outreach targets one timezone, set that schedule as default to reduce setup friction for your team.