Who this is for: Admins configuring workspace-wide sequence settings that apply to all users and sequences on the account.
Where to find these settings
Go to Settings from the top-right menu, then navigate to the Automation Settings section. Settings here are organised into three areas: Schedule Settings, Sequence Configurations, and Email Tracking Settings.
Schedule Settings
Schedules control which days and hours Recruiterflow is allowed to send outreach for any sequence. Every sequence must have a schedule selected before it can launch.
Creating a schedule
In Schedule Settings, click Create Schedule
Name the schedule (e.g., "Weekdays Only", "Europe Schedule")
Select the permitted sending days (e.g., Monday–Friday)
Set the allowed sending time window (e.g., 9:00 AM – 6:00 PM)
Save the schedule
You can create multiple schedules for different use cases. Each schedule is available to all users as a selectable option when configuring a sequence.
Setting a default schedule
Mark one schedule as the Default so it's pre-selected whenever a recruiter creates a new sequence. The default schedule is labelled clearly in the list.
Editing or deleting schedules
Schedules can be edited or deleted at any time. If you edit a schedule that's already in use, the change takes effect immediately for all upcoming steps across all sequences using that schedule. Steps already queued with a specific timestamp are not affected.
Sequence Configurations
These toggles control global sequence behaviour across your entire account.
Setting | What it does | Default |
Enable Smart Sequences | Automatically adjusts outreach based on recipient interactions and engagement. When enabled, sequences can adapt timing or behaviour based on how recipients respond. | Off |
Enable Unsubscribe Footer in Email Sequences | Adds a standard unsubscribe link to the footer of all outbound sequence emails. Recommended for compliance with email regulations (CAN-SPAM, GDPR). | Off |
Allow Simultaneous Sequences for the Same Profile | When off (default), a recipient can only be in one active or paused sequence at a time. When on, the same candidate or contact can be enrolled in multiple sequences simultaneously. | Off |
Note on Allow Simultaneous Sequences: If this is turned off, recruiters adding a recipient who is already in another sequence will see a prompt asking them to remove the recipient from the existing sequence before adding them to the new one. This applies across all entry points — the Recipients tab, candidate table, profile pages, extension, and Recipes.
Email Tracking Settings
Setting | What it does | Default |
Track Opens for Emails Sent via Recruiterflow | When enabled, Recruiterflow tracks whether recipients open outbound sequence emails. Open rate data appears in the Overview tab and Channel Performance Report. When disabled, all open-related columns and metrics are hidden across the entire Sequences module. | On |
Important: Disabling open tracking removes open data from all sequences, including ones already running. If you re-enable it later, tracking only applies to emails sent after the toggle is turned back on.