How to Review and Resolve Duplicate Company Clusters

Once a scan completes, your results page groups likely duplicates into clusters — a parent company with one or more duplicates beneath it. Here's how to work through them.

Each cluster shows a parent row (checkbox, company name, Parent badge) and one or more duplicate rows beneath it, each with a checkbox, company name, confidence badge, Set as parent, Merge, and Dismiss. Company names are clickable and open the full profile in a new tab, so you can double-check before acting.

This uses the same merge logic as manually merging any two company profiles — contacts, jobs, and activity history from the duplicate roll into the parent.

If a suggested pair isn't actually a duplicate — say, two genuinely separate regional offices — click Dismiss. Recruiterflow remembers this decision and won't suggest that exact pair again in future scans.

The parent defaults to whichever company was added to Recruiterflow first. If a different company in the cluster should be the "main" record instead, click Set as parent on that row — the badge moves immediately, and record count doesn't matter.

Check the parent row's checkbox to select every duplicate in that cluster at once, or check individual rows. A bulk action bar appears with Merge selected and Dismiss selected — these apply only within that cluster.

For faster cleanup across every cluster at once, use the global merge dropdown in the top-right of the results page: Merge all high confidence, Merge high & medium confidence, or Merge all. All global actions ask for double confirmation before running, since they act on everything at once.

Once every duplicate row in a cluster has been merged or dismissed, that cluster disappears from the results view automatically. Once every cluster is cleared, the page shows "All duplicates resolved. Your CRM is clean."