Who this is for: Anyone managing a candidate database. Keep your pipeline clean and avoid duplicate work.
What duplicate detection does
When the same person applies multiple times, gets added by different team members, or appears in bulk imports, you end up with duplicate profiles. Recruiterflow spots these automatically so you can merge them in seconds instead of hunting through your database manually.
How duplicate detection works
Recruiterflow watches for candidates matching on three levels:
Level 1: Exact matches (automatic unification)
If two profiles have the same email address, phone number (mobile or home), or LinkedIn URL, Recruiterflow treats them as the same person automatically. New applications from that person are added to their existing profile, not duplicated.
Level 2: Probable duplicates (merge suggestion)
If two profiles share the same name, current company, and current job title, Recruiterflow flags them as "probable duplicates" and suggests you merge them. You'll see a banner on the candidate's profile with a Merge button.
How to merge duplicate profiles
Click the options beside the candidate name and select Merge
Select the candidate profile you want to merge with and click Merge
Both profiles become one. All activity, applications, and notes are preserved in the merged profile.
See our guide on How to Merge Candidate Profiles for step-by-step details.