Remove a teammate from your Recruiterflow workspace when they've left the team or no longer need access. Deletion is permanent — Recruiterflow doesn't archive or deactivate users, so reassign anything they own before hitting delete.
Before you delete: reassign their work
Once a user is deleted, the candidates, jobs, and pending tasks they own lose their owner — and there's no undo. Spend a few minutes cleaning up first:
Candidates and contacts — reassign the Owner to another teammate from Advanced Search (bulk-edit) or directly on each profile.
Jobs — change the Job Owner and any Job Recruiters on every open job they're attached to.
Tasks and events — reassign pending tasks and upcoming calendar events to the teammate taking over.
Sequences — pause any active sequences they're running, or transfer them to another teammate.
Delete the user
Go to Workspace Settings → Users.
Find the user in the list. Use the search bar if it's a long list.
In the user's row, click the delete (trash) icon under Actions.
Read the confirmation pop-up and click OK to confirm.
The user is removed from the workspace and their seat is freed up for billing.
Example
A recruiter resigns on Friday. Before her last day, the Admin opens Advanced Search, bulk-reassigns her 80 active candidates to two other recruiters, transfers ownership of her 6 open jobs to the team lead, and pauses her running sequences. On Monday, the Admin heads to Workspace Settings → Users, clicks the delete icon next to her name, and confirms. The seat is freed up for billing, her old work is owned by people still on the team, and historical activity — placements, sent emails — stays attached to her name in reports.
Things to know
Admin only. Recruiters and other non-Admin roles can't delete users.
Deletion is permanent. Recruiterflow doesn't have a "deactivate" or "archive" state — once a user is deleted, they can't be reactivated. To bring them back, you'll need to invite them again as a new user.
Reassign records first. Candidates, jobs, tasks, and events still owned by the user become unowned after deletion. There's no prompt to bulk-reassign during delete — handle it manually beforehand.
Historical activity is preserved. Placements, sent emails, and other completed actions remain attached to the deleted user's name in reports and candidate timelines.
Seat is freed. Deleting the user frees up the billing seat. If you're swapping a teammate without paying for an extra seat, delete first, then invite the new person.