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How to add candidates to a job while performing a bulk upload
How to add candidates to a job while performing a bulk upload

you can assign candidates to a particular job while doing a bulk upload by following the steps mentioned in this article.

Sachin Dev Pari avatar
Written by Sachin Dev Pari
Updated over a week ago

When you find yourself in a situation where you need to add a large number of candidates at once, you can also assign them to a job while doing so. The process can be completed by following these steps:

  1. You can go to the link directly : https://recruiterflow.com/prospect and click on +

    Candidate Or when you log in to Recruiterflow do as shown below :

2. Once you're on the page, you will have various options. If you choose to Bulk upload via spreadsheet, you can select the option to indicate that you want to upload multiple candidates at once.

3. You can then prepare your Excel sheet containing the candidates in the required xlsx format. Then, proceed to upload the file using the provided interface.

4. After the upload is complete, the system will confirm whether the data has been successfully uploaded. At this stage, you will be presented with a screen displaying the headers and corresponding values from one of the records within the sheet. This serves as a preview to help you ensure that the information has been accurately transferred. If everything looks correct, you can proceed to the next step, which involves mapping the headers to the appropriate fields within the Recruiterflow system. To initiate the mapping process, simply click the button located at the bottom of the screen. 

5. The mapping step allows you to associate the headers from your sheet with the corresponding fields in Recruiterflow. This includes both system fields (such as name, email, and phone number) and custom fields that you may have created. By mapping these fields, you ensure that the relevant information is correctly aligned and imported into the system.

6. Once you have completed the mapping process, you can optionally proceed to the next step, which allows you to assign a job to the batch of candidates you have just uploaded, making it easier to locate and manage them within the Recruiterflow system. There is also an option to add tags to the profiles imported by this upload. You can then click on Start bulk upload to begin the upload.

If you choose to upload candidates via the Bulk upload via Resumes option, you can prepare your files containing the candidates. Then, proceed to upload the files or folder using the provided interface.

After the upload is complete, the system will confirm whether the data has been successfully uploaded. This stage serves as a preview to help you ensure that the information has been accurately transferred. If everything looks correct, you can proceed to the next step and simply click the button that says, 'Looks good, proceed'.

The following step allows you to assign a job to the batch of candidates you have just uploaded, making it easier to locate and manage them within the Recruiterflow system. You can also see other options here, as it is possible to assign candidates to a particular stage in a job, assign tags to the imported profiles, and also add a source for these candidates. You can then click on start bulk upload to begin the upload.

By following these steps, you can efficiently add a large number of candidates to a particular job on Recruiterflow by performing a bulk upload from an existing Excel sheet or via Resumes. The duration of the upload depends on the size of the uploaded documents, which can take approximately 10 minutes. This feature not only saves time but also ensures accurate data transfer, making it a convenient solution for managing your contact database.

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