Every email, stage change, and key activity tied to a candidate is automatically captured in Recruiterflow — no manual logging needed. The full history lives in the Activity Log tab on any candidate's profile.
What gets logged automatically
Inbound and outbound emails (requires your Google or Outlook account to be connected under Settings > Permissions)
Pipeline stage changes — who moved the candidate and when
Interview scheduling and updates
Notes and activities added by team members
Calls and texts logged via integrated calling tools (Twilio, RingCentral, Aircall, etc.)
Campaign touchpoints and sequence activity
How to log something manually
For activities that don't happen inside Recruiterflow — like a call made from your personal phone — you can log them manually. Open the candidate profile, choose the activity type (call, email, meeting, note, or custom), add your details, and save. It will appear in the Activity Log with a timestamp.
A practical example
A colleague was managing a candidate and has just gone on leave. Open the candidate's profile and check the Activity Log. You'll see every email thread, stage move, and note your colleague left — enough context to pick up without a handover call.
Things to know
Email logging only works if your Google or Outlook account is connected. Go to Settings > Permissions to check. If emails aren't appearing, that's the first thing to verify.
The Activity Log is visible to all team members with access to the candidate — useful for collaboration, but worth knowing if sensitive notes are involved.
You can filter the Activity Log by activity type to cut through the noise on busy profiles.
AIRA Notetaker call summaries and transcripts also appear here after a meeting is processed.
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