Measure how long your team takes to fill every position on a job, from the day it opened to the day the last hire is made. The Time to Fill Report breaks the data down by job, recruiter, lead owner, and more, so you can spot which jobs ran long and which recruiters are closing fastest.
Useful for agency owners benchmarking team velocity, account managers setting client expectations on next requisitions, and ops leads identifying which roles need more sourcing support.
How to run the report
Go to Reports and select Time to Fill.
Pick the time period at the top.
Use Group By to set the breakdown — Lead Owner, Job Recruiter, and more.
Open Filters to scope the data using the same options.
Click Download for an export, or Save the view so the filters stick next time.
Practical example
An account manager is preparing for a client QBR. They open the Time to Fill Report, set the date range to the past 6 months, filter to the client's jobs, and group by Job. The view shows each role's days-to-fill side-by-side. They spot one role that ran 90+ days and use that as a conversation starter on what the client could change next time. They save the view as "[Client] – Time to Fill" so it loads instantly before the next QBR.
Things to know
Time to fill is measured per job, not per candidate. A job with three openings counts once the last position is filled.
Jobs that aren't fully filled yet won't appear in the report, they have no end date to measure against.
The clock starts on the job's creation date, not when sourcing begins. If your team typically delays sourcing on new reqs, factor that in when reading the numbers.
Saved views are personal, they don't appear for other users unless you share them.